Here we are again with success secrets. Come and join with us to read things successful people do. And today I present you 15 secrets successful people know about time management.
1. Time is your most valuable asset
The first secret to time management is learning that time is your most valuable asset and once lost you can never get it back. A good way to monitor this precious resource is to break it down . For example, there are 1,440 minutes a day, each of which should be wisely invested There are a bunch of daily tasks you can do in under a minute. For example paying a bill, reading a poem, watering a plant.
2. Identify and prioritize your most important tasks
Your most important tasks are the ones that will have the greatest impact on your life or work One of the most important determinants of productivity is the ability to identify your priorities Research has shown that having a daily schedule, whatever it is, leads to greater happiness and better focus.
3. Drop your todo list
Forget your todo list and instead choose a calendar to organize your day On average, 41% of the tasks on our lists are never completed. One reason is that the tasks on these lists usually do not have any information about the time required to complete them. Therefore, the more difficult or less important tasks are usually left out It might not be such a problem, except those unfinished tasks on your list will inevitably produce stress that could easily be avoided You will of course inevitably come across tasks on your calendar that you cannot accomplish. It will suffice to reschedule them instead of letting them drift into the past .
4. Overcome procrastination
This is where the fourth secret is: procrastination can be overcome by imagining your future self You don’t procrastinate because you’re lazy, but because you don’t have enough motivation Imagining yourself in the future can solve this problem. It can be as easy as asking yourself two questions
- How much pleasure will I get from doing this thing?
- How much pain will I feel if I don’t?
5. You can’t do it all
There will always be more to do; you cannot fight on all fronts and that is fine .
6. Keep a notebook
You should always have a notebook handy. Writing down your thoughts makes it easier to remember.
Writing down your thoughts is crucial as is maintaining control over your calendar.
7. Reduce the consultation of your emails
Avoid checking your email too often. Don’t let others dictate how you spend your time like this . Contrary to popular belief, constant checking of emails is unproductive Often times when you check your posts you find that there is nothing new. But sometimes a new message appears. This unpredictability is addictive You start to check your email more and more often, waiting for the dopamine flow that a new message provides. Which costs you time and interrupts your attention.
8. Most meetings are ineffective
Take back control of your time by avoiding meetings . Program them only as a last resort In accordance with Parkinson’s Law , meeting participants tend to waste a lot of time on trivial matters . Additionally, extroverts typically dominate meetings, making others less likely to attend . Therefore, valuable information might not be shared.So controlling the timing of meetings will prevent others from absorbing your time.
9. Know how to say “no! “
Reach your goals faster by saying no when necessary. After all, every time you say yes to something, you are saying no to something else Research has even found that people who tend to say no in response to requests for their time are happier and have more energy.
10. Apply the 80/20 Pareto principle
By applying the Pareto principle , you can discover shortcuts to success In the 1890s, the Italian philosopher and economist Vilfredo Federico Damaso Pareto discovered that 20% of the peas grown in his garden produced 80% healthy pea pods He extrapolated that 80/20 rule into the general principle that now bears his name. It can be applied to most areas of everyday life .
11. Know how to delegate and use your skills
Harnessing your skills and delegating work will increase your productivity .
Here are three questions to ask yourself :
- How important is this task?
- Is there someone else who can complete it?
- How do I accomplish this task if I only had half the time?
You can use the 80/20 rule by analyzing the tasks you complete each week and then identifying the ones that have the greatest impact.
12. Group your tasks by recurring themes
A good example comes from Jack Dorsey, the co-founder of Twitter and founder of Square. The secret to running his two businesses was to have a theme for each day For example, on Monday he would focus on management; Wednesdays, to marketing; Sunday for brainstorming, feedback and strategy for the next week.
13. Tackle small tasks
Another easy way to boost your efficiency is to tackle small tasks Take immediate action on tasks that will take less than five minutes to complete and avoid going back over and over to the same task .
14. Adopt a morning ritual
Increase your energy level and focus with a morning ritual Devoting the first hour of each day to a morning routine will improve your health – your mind, body, and soul. For example, starting the day with a workout is a great way to get your creativity flowing.
Devote that first hour to positive and inspiring experiences . From there, you can increase your energy and well-being by eating a healthy breakfast and drinking plenty of water.
15. Keep your focus
Productivity is not about time, but about maintaining focus and energy That’s why Francesco Cirillo devised the Pomodoro technique – a method to reduce distractions and increase productivity .
His approach is to set a timer for 25 minutes. Give your full attention to one task for 25 minutes, then take a five-minute break before repeating the cycle.
And thats it. Hope you will learned those 15 secrets successful people know about time management. Time to start manage your time and learn Differences Between Successful People and Unsuccessful People.
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Sasindu Jayasri is an Engineering student at Faculty of Engineering, University of Moratuwa, Sri Lanka.